“Employees are a company’s greatest asset- they’re your competitive advantage. You want to attract and retain the best; provide them with encouragement, stimulus, and make them feel that they are an integral part of the company’s mission.”– Anne Mulcahy, Former Chairperson, and CEO of Xerox Corporation
If you own and run a small business then you’ll be the first person to acknowledge that effective employee management is crucial to its growth and success. However, contrary to popular perception, managing employees smartly in small businesses is not as easy as it’s thought out to be.
Fortunately, modern technology now offers a lot of options to HR professionals and business managers to make the task of employee management easier. Our employees are our most valuable assets and it should be our foremost responsibility to pay attention to their performance, needs, any concerns, and feedback.
As proactive team leaders, we have to make sure that every team member is in the best frame of mind to do justice to his/her talent and skills, which will eventually benefit them and the business they’re working for.
To achieve this goal, it’s important to use the best available technology. Employee management software can be a reliable and effective solution to help you get more out of your team while ensuring it is not burdened with excessive workload, which can cause many “worrisome” problems.
Why Employee Management Software Is So Important?
I know this question might be on the minds of many readers right now, so I will answer it from my perspective rather than picking up some common lines found all over the internet.
Effective employee management is about hiring the right talent for your organization, empowering the employees to do the job, monitoring their performance, appreciating the good work while challenging them to improve.
“Wondered what goes into making candy? A large number of very satisfied workers.”
Sounds quite straightforward, isn’t it? I wish it was! Managers are often so busy with workloads, appointments, and meetings that it becomes understandably difficult for them to devote time and attention to their employees, to provide encouragement, feedback, and appreciation they deserve.
That’s where a top employee management software solution comes into play. Here’s how embracing this particular technology can help:
- Maintain a database for all your former and current employees
- Minimize the need to use paperwork
- Accurately track time and attendance
- Reward employees for good performance
- Managing expenses
- Payroll
- Managing assets
- Shift planning
- Track progress of the business
I am sure after having a look at the benefits of using the best employee management software, you’d be considering investing in one without any further delay. Confused about which one to choose? Don’t worry, I’ll help you out.
Based on the number of features, pricing, popularity, and ease of usage, I have listed five of the best tools for employee management.
Best Five Employee Management Software Solutions To Use In 2021
1# Connecteam (Free plan starts at 29$/month for up to 200 users)
Connecteam is an all-in-one employee app that’s designed and built especially for all your desk-less employees, professionals who are always on the go, like drivers, marketing professionals, field agents, etc. It’s easy to use, customizable, and scalable.
You can use Connecteam to streamline collaboration, communication, operate, and train your non-desk employees. It also offers effective solutions for time tracking, scheduling, workflows, files, knowledge base, and much more.
Managers can monitor their teams and tasks by performing all functions easily from a single location. Connecteam offers a fixed price for up to 200 users, which means you don’t have to pay a per-user fee. It helps to save your time and money.
This highly customizable app allows you to change most of the app’s language, colors, and icons to give it a personalized look.
Some Best Features Include:
- Employee Communication
- Advanced Reporting
- Employee Performance and Productivity
- Time Management and Employee Scheduling
- Employee Progress and Compliance
- Training Courses
2# ProofHub (Ultimate Control plan (limited time offer) is priced at $89/month for unlimited users)
ProofHub is a feature-rich project management software that allows team managers to have ultimate control over teams and projects. You can create tasks, assign them, set their due dates, create custom reports, manage schedules, track time, keep files organized, track project progress in every stage, and much more.
This all-in-one cloud-hosted project management solution helps managers and teams to stay on top of deliverables and deadlines. This tool does away with the cumbersome practice of shuffling email messages and attachments back and forth.
HR managers can track an individual’s tasks progress with burn-up charts, keep track of time logged by a person, download their reports, create custom roles, add events and milestones in one place. Any issues, loopholes, and bottlenecks are quickly identified and resolved.
Some Best Features Include:
- Custom Roles
- Task Management
- Kanban Boards
- Timesheets
- Gantt Charts
- Reports
- Files
- Calendar
3# Zoho People (Essential HR Plan is priced at $42 per user/month)
Zoho People is a 2019 Expert’s Choice Award winner in the HR management platform category. This effective employee management tool can help you manage timesheets, employee onboarding, performance, leaves, benefits, and personal details.
The recent addition of the LMS (learning management system) allows you to conduct comprehensive training of recently recruited employees and continuing development for tenured employees. Businesses can opt for either traditional learning methods or a virtual classroom type.
Zoho People offers several templates that you can customize as per your business’s unique requirements. Its centralized hub covers all of your HR management operations, which allows your employees to report times from mobile devices, ask for time off, check their schedules, or communicate with their managers or colleagues at any time.
Some Best Features Include:
- Attendance Management
- Time Tracker
- Centralized Employee Information
- HR Analytics
- Leave Management
- Employee Self-Service
- Performance Management
- Form Customization
- Learning Management System
4# Kissflow HR Cloud (Standard plan is priced at $690 per month/ 100 users)
Kissflow HR Cloud is a cloud-hosted platform that manages all the HR processes through a single location. Kissflow comes with about 50 pre-installed business applications such as employee onboarding, purchase orders, vendor payment, mileage reimbursement, and much more.
It allows organizations to offer a positive employee experience which can help improve employee retention and cut down on overall operating costs. The tool has an amazingly easy to use interface which requires little to no technical know-how.
HR managers can directly automate all their HR processes using a range of features of Kissflow HR Cloud right from day one. If your organization has grown and workflows have gone chaotic, you can use Kissflow to create your customized workflows.
This flexible HR solution is scalable and grows to meet your future HR management needs.
Some Best Features Include:
- Unique 5-Step App Wizard
- Hands-off Workflows
- Progress Tracking
- Advanced Reports and Prebuilt Reports
- Single Sign-On
- Zapier Support for SaaS Integration
- Collaboration features
5# PeopleBook HR (Pricing available on request)
PeopleBook HR is a comprehensive employee management system that integrates basic and advanced capabilities, including employee information management, biometrics, payroll management, performance management, time and leave management, discipline archiving, and benefits management.
PeopleBook HR automates basic HR processes, resulting in streamlined functions, increased productivity, and reduced human errors. Managing employee information is incredibly easy with updated biometric capabilities that capture more reliable and precise time and attendance data.
HR managers can generate performance reports of every employee to evaluate their performance, identify their strengths and address any weaknesses. PeopleBookHR simplifies and automates the entire payroll process without compromising accuracy.
Some Best Features Include:
- Biometric & Non-Biometric Time & Attendance Management
- Disciplinary Tracking
- Asset Management
- Employee Information Management
- Duty Roaster/ Shift Management
- Payroll
- Leave Management
- Document Manager
The Final Thought
Employee management is a core process for any business looking to improve employee performance, team collaboration, and simplify HR processes.
You will find it tough to do all this without using the right technology. What matters most is choosing an employee management tool that meets your HR requirements and then shortlisting the software that ticks most (if not all) boxes.
The aforementioned five employee management software solutions make it easier to stay on top of things, especially when HR managers and business owners have so much work to manage. Good luck!
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Author Bio: Vartika Kashyap is the CMO at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.
